In a combo box, users can select from a list of choices that you provide or they can type in their own information. In a drop-down list, users can only select from the list of choices. Legacy form controls are for compatibility with older versions of Word and consist of legacy form and Active X controls. Each content control has properties that you can set or change. For example, the Date Picker control offers options for the format you want to use to display the date.
If you want to limit how much others can edit or format a form, use the Restrict Editing command:. If you want to protect only parts of the document, separate the document into sections and only protect the sections you want. To do this, choose Select Sections in the Restrict Editing panel.
For more info on sections, see Insert a section break. Content controls include things like check boxes, text boxes, and drop-down lists. You can set Options on controls once inserted. From Options, you can add entry and exit macros to run when users interact with the controls, as well as list items for combo boxes,.
Options let you set common settings, as well as control specific settings. Select a control and then select Options to set up or make changes. Select Macro to Run on lets you choose a recorded or custom macro to run on Entry or Exit from the field.
Bookmark Set a unique name or bookmark for each control. Calculate on exit This forces Word to run or refresh any calculations, such as total price when the user exits the field. Add Help Text Give hints or instructions for each field.
OK Saves settings and exits the panel. Cancel Forgets changes and exits the panel. Default text sets optional instructional text that's displayed in the text box before the user types in the field. Set Text box enabled to allow the user to enter text into the field. Maximum length sets the length of text that a user can enter.
The default is Unlimited. Text format can set whether text automatically formats to Uppercase , Lowercase , First capital, or Title case. Text box enabled Lets the user enter text into a field. If there is default text, user text replaces it. Default Value Choose between Not checked or checked as default.
Some example Help Key F1 Key help follows for the check boxes and combo boxes in the included sample form. This is a toggle keystroke, so pressing it once turns the check mark on, and pressing it again turns the check mark off.
Using the Sections feature in Microsoft Word allows authors of forms to have form fields in protected sections and instructions or other text in non-protected sections. NOTE: When choosing breaks, make sure you distinguish between section breaks and page breaks. One of the choices used in the example form includes the use of both a Next Page and a section break combined. You can also choose just a Next Page break without making it a section break. Be sure to select the correct one.
It inserts a section break and starts the new section on the next page. Insert the correct section break type in the following locations:. If you want to see the section breaks visually and hear the section break itself when the cursor moves onto it, first change to draft view. Authors of forms in Word should turn off the Forms toolbar, and also make sure that the document is in Print Layout view before saving the document so that end users do not need to do this on their own.
However, anyone who knows how can disable the protection. NOTE: If you ever need to make changes to the form text itself, you can enable the Forms toolbar, and then toggle the Protect Form button to unprotect the form, and make the changes. When you're finished, toggle the Protect Form button again to turn protection back on, and then close the Forms toolbar.
Before saving or protecting a form it is a good practice to return the view to Print Layout if you changed it during the process of creating the form. Fill in the form as needed, and save again or print when finished. If the form has sections that are not protected, use the ARROW Keys to navigate the entire form so as not to miss any important information.
The list of form controls in JAWS allows you to move directly to a given form control. It also allows you to review form controls and their contents after it has been filled out. Quickly move the insertion point to a number of different page elements, including headings, footnotes, endnotes, comments, tables, form fields, pages, sections, and more, with simple keystrokes. Navigation Quick Keys are automatically enabled while you are reading with the SayAll command. Then, use the keystrokes to move the insertion point to the next or previous page element of the given type.
Bookmarks are a great way to move directly to specific form controls or areas of instructions within a semi-protected form. For example, a user of a screen magnification program might find using bookmarks to be a handy way to navigate the form.
For that matter ALL people, whether using assistive technology or not, can benefit from the use of bookmarks in navigation. Microsoft Download Manager is free and available for download now. Warning: This site requires the use of scripts, which your browser does not currently allow. See how to enable scripts. Choose the download you want. Download Summary:. Total Size: 0. Back Next. Microsoft recommends you install a download manager.
Microsoft Download Manager. Manage all your internet downloads with this easy-to-use manager. Was this article helpful? Yes No. This article is based on legacy software. Creating a Form A Word form is basically a Word document with some special features for inputting information or answering questions. In the Reenter password to confirm text box, type the same password Click OK The document is protected.
Macintosh: From the Tools menu, select Protect Document The Section Protection dialog box appears. NOTE: Your form must be in separate sections to use this option. Deselect the sections you do not want protected NOTE: A section is not selected when there is no check mark in front of it.
Click OK In the Password optional text box, type a password NOTE: You will need this password to unprotect the form so choose something that you will remember, or write it down.
Saving a Form It is important to save your form in Word so that it can be retrieved for later use.
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