Since both these data files are saved on disk, they are prone to a number of issues that make them inaccessible. In the upcoming segment, we are going to discuss the process how to take a backup of Outlook data files, i. We discussed above the characteristics of PST file.
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Details required :. With features like PST file split and filter s , you can gain much control over what you want to back up and define the exact items to be saved. Note: You can also save the PST file in different formats with the help of this tool. Acknowledge the process-related information given inside the wizard and click Finish.
To backup whole Outlook mailbox the entire PST file checkmark the mailbox folder. The default delivery and storage location for Outlook data is the Exchange Server mailbox. The Exchange Server administrator typically handles backups of the mailboxes on the server. However, some Exchange Server administrators store Outlook data in a.
This option might be unavailable on some networks. The network administrator might have removed this option to protect the account information. If you do not see the Email Accounts option, contact the network administrator for help.
Look at the Deliver new email to the following location option. If the option contains the word Mailbox followed by an email name, Outlook stores data in folders on the Exchange Server. Contact the Exchange Server administrator for more information about how backups are handled. If the field contains the words Personal Folder or the name of a set of personal folders or.
To back up the data, go to the How to make a backup copy of a. If you want to back up only a part of your Outlook data, you can create a new backup. This is also known as exporting. For example, you might want to use this section if you have important information in only some folders and you have other, less important items in much larger folders.
You can export only the important folders or contacts and omit folders such as Sent Mail. Folder design properties include permissions, filters, description, forms, and views. If you export items from one. You can use the backup copy of your. Everything that is saved in the. Type the path and the name of the. Under Options , we recommended that you select Do not import duplicates , unless you want the imported information to replace or duplicate items that are already in Outlook.
Select the folder that you want to import. To import everything in the. The top folder usually Personal Folders , Outlook Data File , or your email address is selected automatically. Include subfolders is selected by default.
All folders under the folder selected will be imported. If the. When you copy the. If this attribute is selected, you might receive the following error message:. The specified device, file, or path could not be accessed. It may have been deleted, it may be in use, you may be experiencing network problems, or you may not have sufficient permission to access it.
Close any application that uses this file and try again. On the File menu, select Import And Export. If the command is not available, move the pointer over the chevrons at the bottom of the menu, and then select Import and Export. Select Import from another program or file , and then select Next. You cannot share or synchronize. However, you can still transfer Outlook data from one computer to another computer.
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